Website Heroix
Key Responsibilities
Department Coordination: Oversee and streamline administrative activities within the Sales Department to maintain efficient workflows and clear communication channels.
Documentation Management: Prepare, distribute, and monitor a variety of sales-related documents such as account applications, credit requests, returns processing, and marketing materials.
Reporting and Tracking: Maintain accurate records and trackers for key sales data including rebate reports, equipment distribution, project pipelines, and parallel trade activities.
Meeting Support: Compile reports, presentations, and briefing packs for senior management, ensuring all materials are prepared ahead of schedule. Take accurate minutes during meetings and circulate them in a timely manner.
Client and Event Support: Assist in coordinating participation in trade shows and events, respond to incoming sales and marketing enquiries, and provide logistical support for proposals and presentations.
Qualifications, Skills, and Attributes
Education: An Advanced Level of education would be considered an asset.
Experience: Minimum of 1–3 years’ experience in an administrative or coordination role, ideally within a fast-paced, deadline-driven environment. Prior exposure to the FMCG sector will be highly regarded.
Language Skills: Excellent command of both English and Maltese is required to succeed in this role.
Communication Skills: Clear, confident verbal and written communication skills with a professional and approachable manner.
Interpersonal Skills: Ability to build effective relationships across all organisational levels and interact comfortably with external partners.
Technical Skills: Proficient in Microsoft Outlook, Excel, and Word. Familiarity with systems such as SAP, C4C, Aforza CRM, and document management tools is a strong advantage.
Organisation: Highly organised and dependable, with proven ability to prioritise multiple tasks and adhere to deadlines.
Self-Motivated: Positive and proactive approach, demonstrating initiative and the ability to anticipate team needs.
Problem-Solving: Sound judgement with the capability to manage sensitive information discreetly and to resolve issues effectively.
What’s on Offer
Compensation: A competitive salary package.
Working Hours: Full-time, on-premises position.
Other Benefits: Access to training and development initiatives to enhance skills and knowledge.
Career Development: Opportunity to advance in a dynamic sales environment.
What Heroix Offers
Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
CV Review: Receive candid & constructive feedback to enhance your CV.
Interview Planning: Get personalised prep sessions prior to your interviews.
Cultural Fit Assessment: Understand the company culture to ensure it’s the right environment for you.
Long Term: Gain insights into the role and company for a long-term, stable career move.
Exclusive Opportunities: Access a broader range of job opportunities.
Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.