Website SwissLinx
Our client is an international Investment Management company located in London (Kensington).
On behalf of our client, Swisslinx is looking for an organized, proactive, and versatile Office & HR Administrator to manage administrative, human resources, and document control functions at our head office. This role is central to ensuring smooth office operations, maintaining efficiency in HR processes, and upholding robust document management systems.
The ideal candidate will be a reliable professional with excellent organizational and communication skills, capable of managing multiple priorities in a dynamic work environment.
Key Responsibilities
Oversee day-to-day office operations to ensure an organized and efficient working environment
Coordinate schedules, appointments, and meetings for senior management
Handle incoming calls, emails, and correspondence professionally and promptly
Manage procurement and inventory of office supplies and liaise with vendors and service providers
Maintain accurate and up-to-date employee records and HR databases
Support recruitment processes, onboarding, and orientation of new staff
Track staff attendance, leave balances, and ensure compliance with company HR policies
Assist in preparing HR reports and coordinating employee welfare initiatives
Establish and maintain a structured filing system for company documents (electronic and physical)
Manage version control and secure storage of sensitive and confidential files
Ensure documents are accessible to authorized personnel and maintain data integrity
Support the preparation of reports, presentations, and other official documents
Assist in planning and organizing company events, workshops, and meetings
Ensure compliance with organizational policies and procedures in all administrative tasks
Key Requirements
Bachelor’s degree in Business Administration, Human Resources, or a related field
Relevant certifications in HR or document control are an advantage
Proven experience in office administration and HR support roles
Prior experience in a corporate or project-based environment is preferred
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in MS Office (Word, Excel, PowerPoint) and office management software
High level of accuracy and attention to detail
Ability to handle confidential information with discretion
Ability to work independently and collaboratively as part of a team
Flexibility to adapt to changing priorities and deadlines
Key Attributes
Professional and approachable demeanor
Integrity and reliability
Strong interpersonal and problem-solving skills
Proactive and solution-oriented mindset